Communicate with Confidence/Project Report

              WEDDING HEAD TABLE( S)
Podium
X Bride & Groom
Aux Table Aux table Aux Table
( as many as needed)
NOTE: The Bride and Groom a l w a y s sit in the middle of
the head table.
They are a l w a y s flanked by their attendants and,
u s u a l l y the parents, the clergyman and the MC.
The seating is alternate male - female, ( if possible)
and the end seats are occupied by men except if the MC is
female.
If the MC is at the head table, he should sit closest
to the podium.
Space permitting, the spouse of the MC and of the
clergy also sits at head table.
Husband and wife ( except the bride & groom)
n e v e r sit side by side.
The MC and clergy ( and spouses) m a y be seated
at a reserved, auxiliary table ( The ushers, bridal book
attendants, or others with a part in the proceedings may be
seated at this table, too, to fill the available seats). The MC
is a l w a y s seated as close as possible to the podium.
If it is a very large group, parents m a y be seated
at reserved, auxiliary tables. If there are divided families, it
may be best to assign a table to father of the groom &
mother of the bride and spouses/ escorts and another table to
father of the bride and mother of the groom and
escorts'spouses. This avoids the necessity of seating
estranged parents together.
Other very special guests ( grandparents, children
of bride or groom, spouses of the attendants, person who
will toast the bride, etc.... and their spouses/ escorts)
s h o u l d be assigned reserved tables
The head table s h o u l d have place cards The auxiliary
table can be just " reserved" and the people who are to sit
there should be quietly informed directed by the program
director
•• OTHER" HEAD TABLE
GUEST - M. C.
X
( podium)
NOTES: The M. C. a l w a y s sits in the centre with the Guest
of Honour a l w a y s on his right. [ NOTE: The guest of
honour may be the guest speaker, but not always, i t is the
guest of honour who has this place at the table]
The spouse of the guest of Honour a l w a y s sits at
the head table and u s u a l l y the spouse of the MC.
Other than MC & Guest, seating is alternate male -
female, and spouses n e v e r sit together.
Other persons at the head table will be determined by the
program director, usually by diminishing rank.' importance
away from the centre. ( Spouse of guest is next highest
importance to guest. If MC & Guest's spouse are alternate
sex, the spouse should sit to the MC's left. Others at head
table could include executive of the organization, political
dignitaries, etc
If the speaker( s) are not at the head table, they
should be given reserved seating near the head table.
NOTE: Some functions will not have a head ' table'... the
participants may just sit on stage. This line- up of people is
still considered the head table' in planning and recognizing
them.
As time passes, the program director should be
filling in any information and names you have requested.
Keep asking if necessary
NOTE: Names of special guests that need to be introduced
or recognized may not be complete until the last minute ( ie:
until invitation is RSVP'd). Leave yourself a bit of time for
last minute write- ins
NOTE: Get some info on special guests. Even if you are just
acknowledging the presence of " Uncle Sid", it makes it nicer
to be able to add that " Uncle Sid just returned from a ten year
stay in Bora Bora especially for the wedding "
NOTE. If anything is going to be presented during the
program, that article( s) should be close at hand and
accounted for before the program ( It is embarrassing to have
the 25 yr. employee and the president of the company ( who
is to present him a gold watch) standing at the podium while
someone rushes around frantically looking for the gold
watch.) In the case of numerous presentations ( certificates or
diplomas) a separate table near the podium should be
available with the presentations arranged ( and marked) in
order that they will be handed out. Sometimes for the sake of
time, it is advisable to have a gopher' to bring the
presentations from the table to the presenter at the podium.
If many presentations are to be made, it will save time to call
all recipients on stage, then they are close by as their name
is called
Checklist # 1
Up to this point, have you...
... established some regular contact with the organizers or
program director?
... made an agenda of the COMPLETE event?
.. compiled a list of ALL participants in the event? ( and
phone numbers)
talked to these participants?
.. discussed their role AND time allotments?
.. been given a list of special guests and established what
part they play ( simple recognition or speaking)