communicate with confidence 66 |
Previous | 72 of 106 | Next |
|
small (250x250 max)
medium (500x500 max)
Large
Extra Large
large ( > 500x500)
Full Resolution
|
This page
All
|
times people are around. You may have time ( during registration, for instance) to have some hands- on' display such as crafts. Be sure there will be time for the group to look these over * A way to defer expenses is to have a sales table with souvenirs of the event. Appoint some people to look after this. * Make sure the people appointed to thank the speakers have either a cheque or a gift to present them A cheque should be in an envelope and the amount is not mentioned. A gift may be wrapped or n o t * Make sure the registration desk and the sales table have a cash float for change * If a tour is on a.' sign up', basis appoint someone to set up a table near registration ( well marked by signs). Have times they are available on the sign. They, too, may need a cash float. * If workshops are sign- up' have a well marked table for this, too, with times of operation. * Make sure a representative of the facility ( who can find, repair and move things) will be available throughout the event Know where he can be found. Give this info to the hosts. * Discuss room( s) set- up with facility manager Most people ( especially if they are taking notes) prefer a classroom setting with tables. The workshop rooms may be OK with just chairs. Banquet seating should be fairly roomy. ( They may offer choices of format and colour of tablecloths.) Head table guests will appreciate a front skirt on the table. Water should be near the podium at all times. Be sure it is easy to get in and out ( long lines of seats are inconvenient). Be sure they can offer the equipment you will need, such as mike, podium, overhead, etc. in ail the rooms. Ask about lighting, ( your hosts need to know where the switches are, to dim for slides). Discuss registration area, hospitality rooms, etc. Go over your program with him to be sure your times and his agree ( coffee breaks, meals, registration, etc.) Note: if business is to be discussed, such as nominations and motions, ask for a microphone to be placed in a convenient spot on the floor Speakers from the audience will not have to make their way up to the stage. Checklist Within the last few days, you should: * Meet with all your appointees and committee leaders Go over the plans for the entire event looking for anything that might have been overlooked This is best in a group, as they can all cross- check as to who is doing what, when and where * Have committees confirm all their arrangements, le transportation, entertainment. tours, * Confirm all your speakers ( by phone ) * Confirm facilities Give up- dated attendance numbers * Collect all the things you need to take to the event and be sure the committees and appointees have theirs Suggestions ... cheques and gifts for the speakers, door prizes, presentation articles such as certificates, literature, name tags & receipt books, convention packages, giveaways, signs, posters, displays, host identification ribbons ( or whatever has been chosen), minute book. an\ report you may have to make, detailed copy of the program, your speech, and assorted miscellaneous such as pens, paper, tape, tacks, marking pens, paper clips and stapler The night before ( or that morning) * Check the facilities for seating, equipment, coffee, etc * Check the equipment During the event; * Be available let your committees, appointees and the facility manager know where you can be found at all times * Have the chairperson make announcements, at appropriate times to remind the audience of sign up tables, workshops, tours, displays, hospitality, etc. * Be sure to ask ( more than once) that everyone fill in and return their evaluation slips After the event: * Be sure everything ( poster, signs, papers) are removed from the facility. * Be sure all committees, appointees and anyone else who helped are adequately thanked * Pay the bills. * Make up a financial statement * Read all the evaluations summarize them * Make up a report In conclusion The planning descnbed is generic You should adapt to the specific event you are planning. Many of the suggestions may be too elaborate for a small conference, but they have been included for those who may be planning something longer or bigger If you know someone who has planned a similar event, ask them for suggestions If they can give you a suggestion on something that really worked well ( or didn't), it is valuable advice MERE'S TO A SUCCESSFUL EVENT!
Object Description
Rating | |
Title | Communicate with Confidence/Project Report |
Language | en |
Date | June 1999 |
Description
Title | communicate with confidence 66 |
Language | en |
Transcript | times people are around. You may have time ( during registration, for instance) to have some hands- on' display such as crafts. Be sure there will be time for the group to look these over * A way to defer expenses is to have a sales table with souvenirs of the event. Appoint some people to look after this. * Make sure the people appointed to thank the speakers have either a cheque or a gift to present them A cheque should be in an envelope and the amount is not mentioned. A gift may be wrapped or n o t * Make sure the registration desk and the sales table have a cash float for change * If a tour is on a.' sign up', basis appoint someone to set up a table near registration ( well marked by signs). Have times they are available on the sign. They, too, may need a cash float. * If workshops are sign- up' have a well marked table for this, too, with times of operation. * Make sure a representative of the facility ( who can find, repair and move things) will be available throughout the event Know where he can be found. Give this info to the hosts. * Discuss room( s) set- up with facility manager Most people ( especially if they are taking notes) prefer a classroom setting with tables. The workshop rooms may be OK with just chairs. Banquet seating should be fairly roomy. ( They may offer choices of format and colour of tablecloths.) Head table guests will appreciate a front skirt on the table. Water should be near the podium at all times. Be sure it is easy to get in and out ( long lines of seats are inconvenient). Be sure they can offer the equipment you will need, such as mike, podium, overhead, etc. in ail the rooms. Ask about lighting, ( your hosts need to know where the switches are, to dim for slides). Discuss registration area, hospitality rooms, etc. Go over your program with him to be sure your times and his agree ( coffee breaks, meals, registration, etc.) Note: if business is to be discussed, such as nominations and motions, ask for a microphone to be placed in a convenient spot on the floor Speakers from the audience will not have to make their way up to the stage. Checklist Within the last few days, you should: * Meet with all your appointees and committee leaders Go over the plans for the entire event looking for anything that might have been overlooked This is best in a group, as they can all cross- check as to who is doing what, when and where * Have committees confirm all their arrangements, le transportation, entertainment. tours, * Confirm all your speakers ( by phone ) * Confirm facilities Give up- dated attendance numbers * Collect all the things you need to take to the event and be sure the committees and appointees have theirs Suggestions ... cheques and gifts for the speakers, door prizes, presentation articles such as certificates, literature, name tags & receipt books, convention packages, giveaways, signs, posters, displays, host identification ribbons ( or whatever has been chosen), minute book. an\ report you may have to make, detailed copy of the program, your speech, and assorted miscellaneous such as pens, paper, tape, tacks, marking pens, paper clips and stapler The night before ( or that morning) * Check the facilities for seating, equipment, coffee, etc * Check the equipment During the event; * Be available let your committees, appointees and the facility manager know where you can be found at all times * Have the chairperson make announcements, at appropriate times to remind the audience of sign up tables, workshops, tours, displays, hospitality, etc. * Be sure to ask ( more than once) that everyone fill in and return their evaluation slips After the event: * Be sure everything ( poster, signs, papers) are removed from the facility. * Be sure all committees, appointees and anyone else who helped are adequately thanked * Pay the bills. * Make up a financial statement * Read all the evaluations summarize them * Make up a report In conclusion The planning descnbed is generic You should adapt to the specific event you are planning. Many of the suggestions may be too elaborate for a small conference, but they have been included for those who may be planning something longer or bigger If you know someone who has planned a similar event, ask them for suggestions If they can give you a suggestion on something that really worked well ( or didn't), it is valuable advice MERE'S TO A SUCCESSFUL EVENT! |
Tags
Comments
Post a Comment for communicate with confidence 66