Communicate with Confidence/Project Report

              Speech of Welcome
Preparation, study group to be welcomed and
know who is welcoming them ( you personally or on behalf
o f . )
Refer to characteristics of group to be
welcomed, ie size of group, places they came from,
character of their work, purposes and accomplishments of
their organization.
State the appropriateness of place for meeting
Mention significance of the occasion.
repeat formal welcome to....' and express your
hope that the meeting/ event will be successful
Propose a toast
a) Stand. You may recognize the chair ( only) Refer
to the occasion
b) Refer to your personal connection ( family,
friend, co- worker, etc.)
c) Recount some background, some amusing
experiences, etc about the person you are about to toast
Or some laudable achievements in more forma] toast
d) Bring in the reason for the toast.
e) Ask the audience to rise Pause until they are all
standing. Say, " And join me in a toast", ( raise your glass),
" t o . . . ."
f) Sit down.
NOTES: If this is a toast to an organization or person who
is present, the toasted person( s) remain seated and glasses
may be clinked'
If the person( s) are not present, glasses are not
clinked.
A toast to the Queen is merely, " Will you
please rise ( pause) and join me in a toast ( raise glass) to the
Queen " Audience usually repeats, " To the Queen"
Glasses are not clinked' ( unless she is present).
No one should smoke until after the toast to the
Queen, so have it early in the program.
The toast to the Queen should be WATER ( this is
her decree, " so that all my subjects may dnnk the toast" )
Replying to toast
All that is required is say thanks', then turn
spotlight back to audience That is. in some way give them
credit for making your achievements possible
Paving tribute to someone
a) Do not have them stand at the front as you speak
b) Express your personal satisfaction in being called upon
( by whom organization9 business'' individual?)
to pay this tribute
c) Discuss the outstanding achievements of the honoured
person, to show what he she has accomplished
and the difficulties he she has overcome
d) Congratulate the person being honoured and express
hope for continuance of good health and success
e) Maintain dignity, but use humour if appropriate, as it
helps relieve embarrassment of the honoured
person
f) If appropnate. in the body of your tnbutc. talk about the
character of the person
g) Identify the person at the beginning, if you wish at
the end. for sure with full name and title
h) At this point ask him her to stand and come forward
i) Lead applause
j) Shake hands Pose a moment for pictures
k) Wail in the wings for him her to make their response.
again lead applause and accompany him her from
stage
Responding to Tribute
Accept compliment with dignity and pleasure Do not try
to deny it nor elaborate on it
If this is not a complete surprise, prepare a few remarks
ahead of lime
Don't let your speech be a collection of stones Make it
tie in with what has been said
Avoid old jokes Keep humour a small part
Say your thanks Be bnef and sincere
NOTE: The recipient of a toast may also respond in this
format, especially if the toast was long and desenptne
Presenting a gift
This is basically the same procedure as paying a
tribute, and is often combined
a) Explain who the givers are
b) TelI something about the gift, what it is for, anything
special about it, the occasion, ( if not to be
opened, explain why and describe what it is
c) Say that this gift is but an expression of love, gratitude,
respect ( whatever), for what he she has done
d) Describe length of sen ice ( if relevant)
e) At this point, call her forward
0 Express hope that the gift will bnng pleasant mcmones
g) Present gift, shake hands, lead applause
h) Pose for pictures
i) Remain in wings during response escort from stage
Accepting a gift
a) Open the gift unless you have been asked not to ( and
show it to the audience)
b) Remarks made in presentation should be puked up and
used.
c) Formally accept, stating surprise ( if sol a( receiving gift,
d) State your pleasure in the gift ino matter whal it is.
ej Refer to gift and mention how you might use it
0 Thank the givers again in simple hut sincere language.
staUng that it will always be a reminder of past
associations
NOTE: A good idea for the planning committee is to
wrap the gift with one side covered only in cellophane
Then the recipient does not have to waste time opening
it can just hold it up to show the audience